Choosing the perfect venue for your wedding can be quite tricky, to help with your hunt for the ideal location we have put together a list of questions below! With availability to accommodation in mind, you’ll need to consider various details and preferences during your search. Below we have put together the ultimate wedding venue checklist of questions which you should ask each and every venue on your short list:

The Palace Grand Ballroom

The Palace Grand Ballroom

  1. What dates do you have available? ~ To save time phone your venue short and get their availability.
  2. Can the ceremony and reception both be held at the venue?
  3. Do they have more than one wedding on per day? ~ This is important if you want the venue exclusively for your wedding.
  4. Do they have a choice of reception rooms and what is the capacity for seating and standing.
  5. What are the costs for holding your wedding at this venue.
  6. What facilities do they have? Think about scenic areas for photographs, children play area, outdoor areas the wedding party can use etc
  7. What exactly does this fee include and exclude?
  8. Is there any guidance on entertainment, dance floor, DJ or bands?
  9. Does the venue staff set our the reception room, place cards, cake and sweetie tables?
  10. Do they have in-house caterers or is there options to arrange my own? Do you offer a menu tasting?
  11. Is there a full alcohol license? Do they allow you to bring in alcohol and if so, is there a corkage fee?
  12. Is there public transport for guests who are not staying at the venue?
  13. Does the venue provide package services for entertainment, cake, photography etc by their own suppliers?
  14. If you have chosen any wedding suppliers or wedding decorations are there any restrictions on what we can decorate or who you can use?
  15. Check the times you can use the venue from and to and is there any additional payment after this time and are there any noise restrictions?
  16. If you intend to stay over, is there a bridal suite or somewhere for the bridal party to freshen-up?
  17. Is there allocated guest parking, is there a fee and how many spaces would this include and can additional spaces be arranged?
  18. Ask to see photos of previous weddings, ask if there are any seating plans, who has decorated these weddings and if there any venue options on decorations.
  19. What are the payment arrangements? Find out what forms of payment they take, if there is a % deposit to be paid and when the balance has to be paid.
  20. Is there a cancellation policy? Remember this will NOT jinx your wedding! There are a million reasons why wedding venues are cancelled and you should make sure that you are aware of the venue policy here.

Remember to spend some time looking around the venue, the facilities and even the rest rooms and toilets so that you see the full picture. Why not make things even easier by printing out our checklist and take it with you during your search for the perfect wedding venue!   Let us know what you think of our wedding venue checklist and if there is anything we have missed – happy venue hunting!